TURCHIN CENTER FOR THE VISUAL ARTS
University Program Specialist / Collections Manager
SUMMARY: The Collections Manager is instrumental to the fulfillment of the Turchin Center's mission by assuming responsibility for the development, management, intellectual integrity, and care of the center’s Permanent Collection. Responsibilities include overseeing the development, maintenance, preservation, research, collection, cataloging, storage, insurance, rights and reproductions, and legal responsibilities associated with the center’s 1800+ works of art, much of which is on loan across campus through the center’s Intra-Campus Loan Program. Work includes coordinating donations and loans in conjunction with the Curator, maintaining hard copy and electronic records, completing collections-related paperwork, and properly organizing and storing the collections. Additional responsibilities include museum environmental control and monitoring, pest management, security, risk management, and maintenance of the TCVA’s collection disaster plan and facility reports. A primary function of this position is managing the Intra-Campus Loan Program. This position is also responsible for coordinating donations and loans in conjunction with the Curator. The Registrar/Collections Manager is an important member of the center’s curatorial team and plays a critical role in ensuring the safety and preservation of artwork at the museum by overseeing the center’s compliance with AAM best practices and other state and federal laws regarding the collection and incoming loans. This position may require occasional travel.
Direct link to the posting with detailed information and salary range: https://appstate.peopleadmin.com/postings/19499
SUPERVISION: Works under the guidance of and reports to the Curator. Works closely with the Lead Installer / Preparator.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
· Works with Curator, Lead Preparator and Director in assisting to set collections policy, goals, and guidelines.
· Manages the Intra-Campus Loan Program.
· Oversees development, maintenance, security, and upgrades of the collection’s database.
· Assigns accession numbers, compiles digital and paper accession records, classifies, and physically numbers museum artifacts.
· Performs data entry and filing of donor recognition letters, gift forms, donor cards, catalog records, and other artifact documentation.
· Manages and assures accuracy, security, and intellectual integrity of collection records.
· Conducts regular inventories of collections and performs reconciliation with artifact records. Works with Appalachian State University’s Office of Fixed Assets.
· Conducts periodic assessment of the Annual Rosen Outdoor Sculpture Exhibition and other sculpture across campus.
· Manages and orders supplies for, ensures adequate insurance for, and upgrades storage, maintenance, care, and preventive conservation of collections in conjunction with the Curator.
· Evaluates current practices, stays current with professional standards, and develops new practices in collections management and care in order to develop multiple access systems, meet the needs of a diverse audience, make use of changing technology, address legal issues of collections, and plan for changing needs of staff and the public.
· Works with the Curator regarding possible de-accessions and manages documentation and disposal according to collections policy.
· Performs simple, appropriate cleaning of artifacts and seeks advice from professional Conservator for all other artifact conservation needs.
· Researches develops and manages funding proposals for collections management and care.
· Retrieves and prepares artifacts and artifact information, conducts artifact-related research, and provides input to staff regarding collection elements for exhibits, programs, and other museum needs.
· Provides limited access to collections in response to requests for loans, research, and artifact information.
· Handles arrangements, condition reporting, packing, shipping, and insurance for both incoming and outgoing loans in conjunction with the Lead Preparator and Curator.