Bedford Gallery seeks a highly experienced, energetic individual for a Full-Time Position as Office Specialist at the Bedford Gallery; this position serves as Assistant to the Curator.
The Bedford Gallery, with 3,500 square feet of exhibition space, is the largest community based visual arts facility between the Bay Area and Sacramento and attracts an annual audience of over 30,000. The contemporary art space is housed in the Lesher Center for the Arts, and presents 4-5 exhibitions per year, related programs, daily school tours, and community workshops.
The Assistant to the Curator is involved in all aspects of exhibition planning and production. Reporting ectly to the Bedford Gallery Curator, this position is instrumental in ensuring that the gallery is able to offer excellent programming in the arts by coordinating and scheduling critical aspects of gallery exhibitions, outreach, communications, fundraising, and administrative and budget support.
We're looking for someone with:
- A DEMONSTRATED, THOROUGH KNOWLEDGE OF THE CONTEMPORARY ARTS--LOCAL, NATIONAL AND INTERNATIONAL.
- Excellent writing and proofing skills.
- Top-notch organizational skills across a variety of platforms.
- Ability to brainstorm with a group as an engaged team player.
- Self-starter attributes; works well independently.
- Experience working with volunteers.
- Advanced capacity on all Social Media platforms
- A curious, creative, and divergent way of thinking
The Office Specialist position performs a wide variety of general clerical duties of a responsible nature with only occasional instruction or assistance and requires heavy contact with the public either on the telephone or at a public counter and the ability to maintain positive working relationships. Typical duties include:
Assist with exhibition research, planning and development.
Oversee correspondence to artists and galleries, inquiry/outreach letters and artist's contracts.
Assist with shipping and insurance.
Assist with production of gallery printed lateral: timeline, design review, editing.
Oversee Gallery Rental Program (renting gallery for outside events)
Strong financial skills: Assist with budget preparation fundraising and grant budgets
Technological aptitude (including Microsoft Office Suite, Photoshop, InDesign, Acrobat Pro, Slideroom, Mail Chimp.)
Composes, prepares, and processes a variety of s, applications, requisitions, memoranda, letters, specialized documents, and other documents necessary to office operations using word processing, spreadsheet, and database management software; prepares a variety of departmental-specific materials such as statistical tables, ordinances, resolutions, catalogs, and brochures; may prepare agenda items for Council and/or Commission meetings; proofreads materials for accuracy, completeness, compliance with departmental and City policies, atting, and correct English usage, including grammar, punctuation, and spelling.
Establishes and maintains automated and manual filing systems and databases; researches files, summarizes data from various sources and prepares statistical and narrative reports; may submit reports to various local, State, and Federal regulatory agencies.
Compiles information to support departmental programs or recommendations for change in departmental procedures, policies, and programs; prepares and maintains operating, personnel, and other records.
Responds to public and employee inquiries concerning departmental and/or City-wide activities, services, programs, policies, and procedures; composes and distributes letters and bulletins regarding City programs; assists program participants or employment applicants in completing necessary applications, permits, or s; composes promotional, informational, and advertising material.
Addresses and resolves or refers public complaints or concerns regarding departmental services.
Plans and organizes events and meetings; arranges for rooms, materials, and refreshments as required; schedules use of conference and meeting rooms; serves as liaison with custodial staff.
Operates standard office equipment, including job-related computer hardware and software applications, facsimile equipment, and multi-line telephones; may operate a two-way radio or other department-specific equipment.
Coordinates office activities with those of other City departments and outside agencies.
May maintain records regarding participation in departmental or City-wide programs and use of City facilities; may accept, issue receipts for, record, and deposit monies lected for City services and rentals of City facilities.
May review applications for City programs, employment, or activities, and determine if requirements are met; may approve permits and applications within specified guidelines.
May process accounts payable, invoices, budget documents, payroll information, and other financial documentation for the department.
May handle lection responsibilities for external vendors and on-site vending machines.
May plan, ect, and review the day-to-day activities of other office or program support staff.
May process paperwork and handle other human resources procedures during the orientation phase for new employees.
Applicants possessing the MOST DESIRABLE qualifications will be invited to continue in the ion process, which will include an appraisal interview tentatively scheduled for Thursday, October 25, 2018. The City reserves the right to amend the ion process at any time.