Summary: The Executive Director is responsible for The Grand Theater’s consistent achievement of its mission and financial objectives, with primary responsibility for all of the organization’s operations including but not limited to Programming, Development, Marketing, Financial Management, Human Resource Management, and Facilities Management. Additionally, the Executive Director, in coordination with the Board of Directors, is responsible for strategic planning and goal setting as well as developing and managing budgets. The Executive Director, along with staff, is responsible for managing day-to-day operations.
Programming: The Executive Director is responsible for choosing programs staged, shown, and booked (rentals or otherwise) at The Grand Theater in alignment with the mission, vision and strategic plan. The Executive Director:
Develops programming from an artistic vision and building on an emerging brand identity.
Assesses events and programming to ensure that each meets mission as well as program and financial goals.
Constantly seeks input from all constituents, including but not limited to neighboring Main Street businesses, municipal leaders, participating artists, community members, and board members to advance new programming and revenue streams.
Development: In partnership with the Board, the Executive Director plans, directs and implements a comprehensive development program that generates individual donor, foundation, and corporate support:
Directs a development program that includes a capital campaign, annual fund, corporate gifts, special events, major gifts campaign and planned giving.
Oversees and implements strategies that will grow annual revenue, including the writing of proposals and securing of funding from corporate, and foundation donors.
Leads strategies and research to identify, prioritize, cultivate, solicit, recognize, and steward all donors and prospects.
Builds and maintains an accurate grants calendar and transmits this information monthly to Finance Committee.
In close coordination with the Development Committee:
Builds and sustains relationships with current, new and potential grant-giving organizations and individuals.
Manages individual donor campaigns, including membership renewals and special appeals.
Works to secure business partners for programs and major fundraisers.
Manages a portfolio of donors and prospects, including major donors and theater professionals.
Manages organizational membership and donor database, utilizing data to strategically drive development and outreach efforts.
Develops, markets, and implements a planned giving program to ensure The Grand Theater’s long-term financial health.
Collaborates with staff and consultants to ensure that publications and website include donor-focused content.
Works with the Board to enhance development efforts.
Communications: Works with staff, board and consultants to ensure strong communications across all program areas to strengthen The Grand Theater’s overall effectiveness. The Executive Director:
Collaborates with staff, board, consultants, partner companies, and performers to gather stories and statistics that demonstrate the organization’s work to funders and the general public.
Represents The Grand Theater at public events, conferences, workshops, and media events.
Coordinates public relations activities.
Ensures that the messaging of The Grand Theater, developed from the mission, vision and strategic plan, are reinforced through internal and external communications.
Ensures that the values of collaboration, leadership, respect and professionalism are expressed internally and externally.
Marketing: Works with staff to effectively market and promote The Grand Theater and specific programs and special events. The Executive Director:
Ensures programs and special events are effectively promoted through email marketing, website, advertising, press releases, social media, marquee, and other means.
Helps raise the visibility of The Grand Theater as a vibrant artistic gem of Hancock County and Maine and a flagship for the community.
Strengthens the brandy identity of The Grand Theater through the use of brand guidelines for print and digital media.
Personnel Management: In relations with staff, the Executive Director will:
Be responsible for the recruitment, employment, and release of all paid staff.
Ensure that job descriptions are complete and appropriate, that regular performance evaluations are held, and that sound human resource practices are in place.
See that an effective management team, with appropriate provision for succession, is in place.
Encourage staff and volunteer development and education, and assist program staff in relating their specialized work to the total program of The Grand Theater.
Maintain a climate that attracts, keeps, and motivates a diverse staff of top quality people.
Ensures all legal policies of the Grand Theater are adhered to.
Facility: The Grand Theater is a historic Art Deco theater in the heart of Ellsworth’s downtown. It is listed on the National Registry of Historic Places. Working with the Facility Committee the Executive Director will:
Ensure the care and maintenance of the facility meets the Secretary Standards for the Treatment of Historic Buildings.
Continue a program of improvements as laid out in the Facility Report and apply for grants that support those efforts.
Provide a facility that protects the health and safety of the public.
Financial Management: In budget and finance, the Executive Director will:
Be responsible for developing and maintaining sound financial practices.
Generate quarterly financial statements on a scheduled basis for first Finance Committee review and then Board adoption
Oversee an annual review and/or audit of the financial statements and processes by an accredited CPA. Implement necessary corrections, and oversee adoption of audit or review by the Board.
Oversee completion of the organization’s 990 report, its review by the Finance Committee, and its adoption by the Board
Work with the staff, Finance Committee, other Board Committees, as well as the Board of Directors in preparing a budget and annual fundraising plan; see that the organization operates within budget guidelines.
Ensure that adequate funds are available to permit the organization to carry out its work.
Jointly, with the president and secretary of the board of directors conduct official correspondence of the organization, and jointly, with designated officers, execute legal documents.
Community: The Executive Director of The Grand Theater is a leader in the City of Ellsworth, Hancock County, and the artistic community of Maine. As such, the Executive Director:
Seeks to stimulate artistic engagement from the communities of Ellsworth, Hancock County, the Downeast region and Maine in a leadership capacity.
Seeks relevant partnership opportunities with schools, other organizations and from members of the business community in the spirit of collaboration and community building.
Board Relations: The relationship between the Executive Director and the Board is instrumental to the success of The Grand Theater. The Executive Director:
Operates under governance best practices, aware of roles and responsibilities at all levels of the organization.
Views the relationship as a collaborative process and operate in true partnership with the Board.
Coordinates the committees of the Board, including membership, agendas and scheduling, in partnership with committee chairs.
Traits and Characteristics
A successful Executive Director for The Grand will be
Enthusiastic about the arts, theater, and the cultural enrichment of coastal Maine
An experienced leader, skilled and invested in the professional development of their staff
A skilled communicator - who works openly with staff, board of trustees, and the community
An energetic person open to new ideas, who brings creativity and innovation to the table
Education and Experience:
Bachelor’s degree (or equivalent) required and three years’nonprofit management and/or arts and cultural experience at a minimum is required. MA preferred
Experience in charitable fund development
Experience managing a complex program in a sophisticated organization with a reputation for quality and excellence
Ability to gain the respect and support of various constituencies, including board and staff members, donors and foundation and community leaders
Demonstrated success in securing major and annual gifts from foundations, corporations, and major gifts from individuals, desirable
Demonstrated success in meeting annual fund goals, development management, grant writing, sponsorships, and special events
Demonstrated experience in managing people and budgets
Excellent written/oral communication skills
Demonstrated track record with respect to detail orientation and accuracy
Computer literacy and competency with electronic donor tracking systems
Ability to work in an hands-on environment with limited resources
Knowledge, Skills and Abilities:
Strong knowledge of principles, ethics and practices of successful fundraising
Ability to lead multiple long- and short-term projects simultaneously, meeting all related deadlines
Ability to work well under pressure
Excellent verbal communication, interpersonal and relationship-building skills to effectively work with a variety of people and personalities; ability to communicate clearly in person and in writing
Ability to manage and share pertinent information with staff and board
Proven ability to work effectively with board members, colleagues, donors, and volunteers
Ability to present, inform and motivate individuals and groups about The Grand Theater’s mission and program
Thorough, organized and detail-oriented approach to work
Understands the confidential nature of fundraising efforts and donor information, and maintains confidences
Submit your application to firstname.lastname@example.org by October 11, 2016, including letter of interest, resume, and contacts for three professional references.
The Grand is a Non-Profit performing arts center on Main Street in Ellsworth, Maine. Built in 1938, it is a significant local example of Art Deco architecture, with a prominent marquee and a stepped steel-and-glass tower. It was listed on the National Register of Historic Places on August 1, 2012. To learn more about The Grand and all of our events visit www.grandonline.org, call the box office at 207-667-9500, or follow us on Facebook.
Americans for the Arts serves, advances, and leads the network of organizations and individuals who cultivate, promote, sustain, and support the arts in America. Founded in 1960, Americans for the Arts is the nation's leading nonprofit organization for advancing the arts and arts education.