Roswell Arts Fund Public Art Administrator
Roswell Arts Fund is a powerful voice and advocate for the arts, strengthening the scope, quality, and diversity of the arts and striving to fully integrate the arts into the social and economic fabric that is uniquely Roswell.
We are seeking a qualified Public Art Administrator to join our team. This is a project based 1099 opportunity.
The Public Art Administrator will work on various public art and arts related projects managed by Roswell Arts Fund and work with various partners and/or board members to ensure timely and effective communication and execution of project deliverables.
Roswell Arts Fund will be managing two public art projects this year, ArtAround Roswell 2020 and a new Artistic Bike Rack initiative. We anticipate these projects to be 100-200 hours each. In addition, the Public Art Administrator will lead and manage a new biannual Artist at the Table meeting, approximately 50-100 hours.
This role will also be expected to recommend process improvements to enhance effectiveness and to report weekly to their stated supervisor, Board Chair or Vice Chair who will coordinate work across projects to ensure effectiveness, priorities, and appropriate time allocation.
Candidates must embody organizational values of integrity, resolve, collaboration, commitment, flexibility, communication, and should be coachable.
Candidates should be organized, detail-oriented and comfortable with technology. Public Art experience essential. Project Management experience preferred.
A general summary of essential duties includes but is not limited to:
Public Art (a detailed sample follows this description)
- Conduct research specific to public art project as indicated.
- Finalize and Post RFP/RFQ.
- Coordinate/confirm a variety of stakeholders and attendees.
- Prepare Panel Meetings (scheduling, room reservations, invitations, RSVPs, technology, materials, refreshments/lunch).
- Organize artist submissions (summary, dropbox or similar) and distribute invitations and instructions to panel members.
- Prepare Submission Summary documents (artist submissions, sites).
- Reproduce, customize and distribute a variety of letters to artists, panel members, sponsors.
- Produce artist contracts and collect and record tax/w-9 information.
- Work with installer and artist to create and manage installation calendar.
- Work with Marketing and Development throughout Public Art Process.
- Serve as liaison between the Roswell Arts Fund and external partners (city, civic, artists, etc.) as needed for basic tasks and information.
- Edit and proofread as indicated.
- Design/maintain project filing and tracking systems
- Make recommendations for process efficiency/effectiveness and implements improvements.
- Competently uses Microsoft Office (MS Word, PowerPoint, Excel etc.) to produce letters, memos, spreadsheets, presentations, as indicated.
- Attend meetings as needed.
The candidate must possess strong organizational skills, detail oriented, able to multi-task and process instructions from multiple people, technology savvy, self-motivated and able to work with limited supervision.Public Art experience essential. Project Management experience preferred. Bachelor’s degree preferred, or relevant coursework
Other requirements include:
- Demonstrated excellent verbal communications, writing and editing skills;
- Proficiency in Microsoft Office applications (Word, Excel), and high comfort level with technology;
- Experience with Dropbox, Google Drive, Mailchimp and Social Media (Facebook, Twitter, Instagram) preferred.
Hourly wage, paid on a 1099, dependent on experience.
Majority of work can be done virtually off-site, but there will be occasions when in-office time is required, including but not limited to a weekly staff meeting. The Roswell Arts Fund office is located at 9100 Fouts Road, 30076. Occasional night and weekend hours may be required for events and meetings
To qualify, applicants must be legally authorized to work in the United States and should not require now, or in the future, sponsorship for employment visa status.
Equal Employment Opportunity M/F/D/V
Interested applicants can submit their letter of interest and resume to:
Chair, Roswell Arts Fund
Roswell Arts Fund (mailing address)
PO Box 768135
Roswell, GA 30076
Roswell Arts Fund (physical address)
9100 Fouts Road
Roswell, GA 30076
No phone calls please
Sample Public Art Administrator Tasks
- Identify new Site Selection Committee
- Meet with, and tour potential new sites with committee
- Create new site descriptions and take photos (for RFP/RFQ)
- Create RFP
- Research Potential RFQ/RFP Posting Sites
- Post and Distribute RFQ/RFP to appropriate outlets
- Create Submission Receive Process - Tracking, Vetting, Summaries
- Vet Submissions, Respond to Incomplete submissions and Artist Inquiries
- Create individual artist submission files (contact information, letter of intent, resume, sculpture name, size, image, installation requirements, references, past work)
- Input Submissions as received * depends on number of submissions - minimum of 30 minutes per submission
- Create submission and image summary & presentation documents
- Identify, Recruit, Confirm Public Art Panel Members (follow up with update letters)
- Arrange and Plan Selection Panel Meeting - location, correspondence, food, drink, technology
- Create Selection Panel documents (print and digital) - submissions & summary, images & summary, collages, site information, selection criteria, agenda, conflict of interest, participant list, name tags, tally forms & process, copy of RFQ /RFP
- Distribute/Make available all Selection Panel documents a minimum of 10 business days prior to the Selection Panel Meeting
- Design & Facilitate Selection Panel Meeting
- Create letters for artists (selected, alternate, not selected
- Notify all artists who submitted of meeting outcome: selected; alternate; not selected
- When and if a selected artist is no longer available, contact and confirms alternates
- Distribute thank you notes to all panel members, advise of next steps, artist outcomes
- Upon confirmation of artist participation, create individual artist contracts
- Distribute contracts and collect signed contracts and provide to city for signature
- Send contracts to City Legal for signature
- Collect all artist tax information (w-9)
- Plan for installation - hire installer, identify tasks (new bases, repair, signage, etc.) arrange calendar ; notify artists; notify sponsors
- Distribute initial stipends
- Manage de-installs
- Distribute final stipends
Additional Project Management
- Work with artist and “others” to ensure coordination and communication
- Identify and help identify any subcontractors required
- Plan and conduct any educational/communities sessions as needed
- Organize process for sculpture purchases/gifting (decision process); announcements; notifications; presentations; payments
- Secure maintenance documents from artist if purchased
- Participate in dedication events
*** Work with marketing throughout to coordinate all collateral, PR
*** Work with Development throughout to coordinate all sponsor efforts