The Director of Artistic Operations serves as the Director of Operations and Artistic Administration. The individual will provide artistic assistance to the Artistic Director and Conductor while working with musicians, venue administration, collaborators, and contractors to coordinate and facilitate all musical activities and events for the organization. The individual will also provide assistance to the Executive Director and other staff as necessary, and serves as the staff liaison to the Education and Outreach Committee.
· Acts as an orchestra personnel manager and is a liaison between musicians, the Artistic Director and the Conductor, soloists and representation, and management.
· Liaise with Artistic Director/ Executive Director on all artistic needs for performances and special events including musicians, music and instruments.
· Liaise with Artistic Director/ Executive Director/Education & Outreach Coordinator on all artistic needs for education & outreach programs including musicians, music and instruments.
· Develop and manage all rehearsal and performance schedules/times/venues under the direction of the Artistic Director and Executive Director.
· Manage the music library and all rental and purchases of music for performances as well as its timely return.
· Distribute music to all contracted musicians in a timely manner as directed by the Artistic Director.
· Prior to a rehearsal/performance commencing; coordinates the setup of the stage, dressing rooms, and other venue needs with venue staff and personnel.
· Facilitates all concert services with all associated parties.
· On the first performance of a concert ensures all musicians are provided with their payments due.
· Liaise with Executive Director and finance associate on all payments to musicians and on all union dues and pension payments as well as all royalty and licensing payments due.
· Assists the Artistic Director and Executive Director in planning the Philharmonic’s season of concerts and events including the hiring of guest soloists.
· Prepares the artistic and production budget in consultation with other Philharmonic staff for the concert season and monitors expenditure against targets.
· Maintains an up-to-date database of musicians’ contacts and substitute musician list in consultation with the Music Director and other trusted individuals (including the Concertmaster and other principal musicians).
· Liaises with local, state and national media and sets up media interviews as required for Artistic Director & Conductor and/or the Executive Director.
· Liaises with Savannah Philharmonic stakeholders including board members, corporate sponsors, government representatives and individual donors.
· Work closely with all soloists, collaborators, contractors, and others to ensure that all are provided with up-to-date and relevant information for appropriate events.
· Act as main logistical agent for organization’s annual Picnic in the Park event.
· Assist the Savannah Philharmonic Chorus in all necessary ways, musical and logistical.
· Is required to attend all rehearsals and performances for orchestra/choral concerts, chamber music concerts and some special events.
Three to five years of experience in operations management, preferably with a symphony orchestra or similar organization. The ideal candidate will have a wide breadth of knowledge in the classical music field, including administration and operations, be an effective verbal and written communicator, and have the ability to manage priorities in a fast-past work environment with an impeccable attention to detail. Preferred candidates would have an in-depth knowledge of classical music as well as experience in other aspects of nonprofit administration. Must be proficient in budget preparation and budget management.
Desired Personal and Professional Skills
· Very strong organizational skills with great attention to details and project management
· Excellent interpersonal skills to be able to relate easily and effectively with individual within and outside of the organization
· Demonstrated experience and ability to work in a fast-paced environment while managing multiple projects and tasks simultaneously to achieve long- and short-term goals
· Critical thinking and logical consideration of variables when evaluating situations, issues, and solutions to achieve best possible results
· Flexibility working independently as well as collaboratively with staff, board members, musicians, collaborators, contractors, and volunteers to achieve defined goals
To apply for this position, please submit an application including a cover letter, resume and references by 5 pm, Wednesday, July 31, 2018 to: email@example.com